Privacy Policy — Gallery 307 Art School

Effective date: 1 October 2025
Gallery 307 Art School (“we”, “our”, “us”) operates art education programs and a commercial gallery in Northbridge, NSW. We are committed to protecting your privacy and handling personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). If you have any questions, please contact us at [email protected].

1. The personal information we collect

We collect personal information necessary for teaching, exhibitions, events, and business operations, including: identity and contact details (name, email, phone, postal address, emergency contact); student details (age/date of birth, school year, class enrolments, skill level, artwork images, feedback); parent/guardian details for students under 18; health and safety information provided for participation; payment information (processed securely via third-party providers); account and usage data (usernames, bookings, attendance); marketing preferences; and website data such as IP address, cookies, and analytics.

2. Why we collect and use your information

We use personal information to manage enrolments, classes, workshops, and exhibitions; provide student support; process payments; communicate changes or updates; send marketing (if opted in); maintain safety and insurance requirements; and improve services through analytics.

3. Lawful basis

We handle personal information as permitted by the Privacy Act and APPs. In some cases, we rely on your consent (e.g., marketing, student photography). Consent may be withdrawn at any time.

4. Disclosing your information

We may disclose information to service providers (IT, booking, payment, accounting), teachers and contractors, insurers and regulators, emergency services, and event partners. We do not sell personal information. Where third parties are overseas, we take reasonable steps to ensure compliance with the APPs.

5. Children and young people

We provide programs for ages 4–17. Enrolments for minors must be made or approved by a parent/guardian. Parent/guardian contact details are required for communication and emergencies.

6. Photos, video, and artwork

Images or artwork of students may only be used for marketing or social media with written consent from a parent/guardian (for under 18s) or from the adult student. Consent can be withdrawn at any time.

7. Data security

We take reasonable steps to secure information against misuse, unauthorised access, or loss, including staff confidentiality, secure payment providers, and encryption. However, no system is 100% secure.

8. Cookies and analytics

Our website uses cookies for site functionality, analytics, and marketing measurement. You can control cookies in your browser, though some features may be limited.

9. Marketing communications

We may send newsletters or updates with your consent. You may unsubscribe anytime via the link in emails or by contacting us.

10. Retention

We retain personal information only as long as required for business, legal, or safety purposes. Information no longer needed is securely destroyed or de-identified.

11. Your rights

You may request access to, or correction of, your personal information; withdraw consent (e.g., marketing or image use); or make a complaint. Requests must be verified before processing. To make a request, email [email protected].

12. Complaints

If you have concerns, email [email protected]. We will respond within a reasonable timeframe. If unresolved, you may contact the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

13. Third-party links

Our site may link to external sites (e.g., booking platforms, payment providers, social media). Their privacy practices are their responsibility; we recommend reviewing their policies.

14. Changes to this policy

We may update this policy periodically. The latest version will always be available on our website with the effective date shown above.

15. Contact us

Gallery 307 Art School
307 Sailors Bay Rd, Northbridge NSW 2063, Australia
Email: [email protected]
Phone: +61 2 9958 1298